All You Need to Know About Recruitment Software

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According to one survey , the average job posting gets about 250 resumes. With more jobs being posted as employees look for new opportunities, recruiters are busier than ever. 

With so many positions to fill and recruiters being hard to find, each business should look into different ways to make their recruiter’s job a little bit easier. 

One way to enhance the recruiting process is by using recruitment software. Many companies are now using some HR software, and if you’re not, you could be losing out top talent to your competition.

Keep reading to discover all you need to know about recruitment software, including how to choose one that’s right for your business. 

What Is Recruitment Software?

Recruitment software is a solution that developers designed to help simplify hiring processes for recruiters and hiring managers. 

These recruiting tools can help you do tasks like:

  • Schedule interviews
  • Source candidates
  • Manage job postings on multiple job boards 
  • Track applicants
  • Integrate employee onboarding
  • Manage administrative tasks

The best recruiting system solution even comes with the option to export analytics and report numbers. This way, your HR professionals can look at these reports and see what aspects of the recruiting process they’ll need to change. 

Different Types of Recruiting Software

When you start shopping for the best recruiting software for your business, you’ll find that there are a few different options out there for you to choose from. 

Customer Relationship Management Software

In a 2021 report, 16% of recruiters said that their priority was to ensure candidates had a good experience.

The customer relationship management (CRM) software helps with candidate relationship management. This is important because applicants may not accept a job offer if they have good candidate experience. 

Having this software can help you improve your chances of providing a great candidate experience. You can create talent pools in this software and nurture them. 

You can interact with either active or passive candidates if they’ve shown interest in your business. They may also have credentials for a job opening that you’re thinking about posting. 

Applicant Tracking System Software

When you receive applications for an open position, the software will enter them into your applicant tracking system (ATS). Without that system, it might be overwhelming to manage all job seekers, and your candidate experience will likely suffer because of it. 

An ATS can help sort resumes, set up interviews, and screen resumes. You can even use this software to screen resumes and deliver the best of the candidates to your email.

They scan the resumes by filtering keywords and looking for information that fits your job description. However, you can still go in and review all resumes, which are organized easily for you.

Interviewing Software

One of the most time-consuming challenges of hiring a candidate is scheduling interviews. It can be hard to line schedules up, but this software makes it easy.

You can also use it to conduct interviews or send interview questions in real-time to applicants. If your recruiters don’t have the time for a live interview, then they can also use this to have applicants do a pre-recorded interview that recruiters can view on their own time. 

They can also compare different responses to questions. Some software has artificial intelligence for candidates based on their patterns, answers, and facial expressions. 

Candidate Sourcing Software

Lastly, there is software that can help you source candidates and send automated emails to them. 

The first step in the recruiting process is finding candidates and convincing them to apply to your position. This can be very difficult, and talent acquisition leaders may not always successfully convert candidates. 

If recruiters want to stay competitive and find and hire great talent, they should utilize these tools. These tools use artificial intelligence to source the best candidates for an open position. Once you have a list, you can decide whether or not to send automated emails to get those candidates to apply.

Benefits of Using Recruiting Software

Regardless of what type of recruiting software you choose, you’ll enjoy all kinds of different benefits. 

The most significant advantage is saving time on repetitive and tedious tasks. Even if you only have a few candidates apply for a job, scheduling an interview, asking their questions, confirming interviews, and screening candidates will take up a lot of time.

By using software to automate these tasks, you’ll save your recruiters a lot of time. With that freed-up time, they can build a relationship with their candidates and provide a great candidate experience. 

It can also help speed up the hiring process overall. Right now, the average time for the hiring process is about 23.8 days. When the hiring process is faster, you’ll fill job openings faster and snatch up the best talent before someone else can offer them a job. 

If you’re trying to create a diverse company, these software solutions can help to provide a blind review process, which promotes diversity. 

The blind review process is a great way to remove bias and hire more diverse candidates. You can also use artificial intelligence to write a job description that doesn’t use any language that isn’t received well by minorities.

Some software can even identify specific areas in your hiring process where your bias might show up more. Then, you can use that software to help get rid of that bias. 

With most platforms, you’ll even be able to export jobs data and generate reports. When you can do this, it’ll be easier to manage your budget, make predictions, and change any part of your recruiting process that might be hindering your growth. 

All of this information can be crucial in helping you grow your business. If you didn’t have that data, it might be harder to pinpoint where you’re going wrong. 

How to Choose the Right Software For Your Business

If you’re determined to implement recruiting software tools in your business, you’ll need to determine which one will be best for you. First, decide which challenge you want to solve using a recruitment tool.

Do you want to improve your way of tracking applicants? It would be best if you invested in applicant tracking systems. Are you looking for new candidates? Consider a candidate-sourcing tool. 

Even if you have multiple issues you want to solve, try and fix one at a time. Some software has features that will let you manage various things. You can also save money by only investing in applications that you need for your entire hiring process.

If you already have some existing software, think about how these new tools will work with your existing ones. If one of the software you’re thinking about installing doesn’t work well with your current software, you should keep looking at different options. 

However, many of the newer software developed was made to integrate with as many other tools as possible. They’re designed to be easy to use and fast to set up. This means that you probably won’t need any new IT departments or resources to manage these. 

Lastly, make sure that the software will provide a good return on investment. You’ll need to look at your KPIs to see if having this software could help your particular recruiting strategy. 

When you look at KPIs like the time-to-fill, improved sales, and the productivity top talent can bring, you’ll be able to show that the software is a good investment. 

Invest in Recruiting Technology Today

Do you think one of these tools would be a great addition to your recruitment process? is here to help.

We have recruitment software that will help provide a predictable candidate-sourcing pipeline so you can fill all of your open positions. 

If you’re interested in implementing this type of advanced technology into your business, contact us today !


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By Alyssa Harmon