7 Features Every Company Should Look For in Recruiting Software

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According to some research, 98% of Fortune 500 companies use recruiting software. When many companies are struggling to recruit talent, using software to find qualified candidates could be the answer to your company’s recruitment problems.

But if you’re going to invest in recruiting software, you need to ensure that you choose the right solution for your business.

Keep reading to discover the top recruiting software features your solution should have to benefit your business.

1. Candidate Sources

About one-third of a recruiter’s week is spent just sourcing one candidate. If you need to hire many candidates, this can slow your recruiter’s process down. Thankfully, some tools can take care of the candidate sourcing for you.

There are many areas where you can source a candidate, including your career page, multiple job boards, job postings, social media, and more. You should find recruiting software that will source candidates from all of these different places and compile them into one area where you can access them all.

The right recruiting software can compile all applicants from a job posting, job board, and other sources into one place and then help you sift through them all and organize them to figure out which candidates would be the best option.

Since artificial intelligence (AI) is great at recognizing patterns, it can be an excellent application for candidate sourcing. Once all of the candidates’ data are compiled into one common area, you can use AI to comb through all of those candidates’ skills and pick out the ones that would be the best fit for one of your job openings.

However, you need to figure out where the company is getting its data from for this to work. How many candidates do they have in their system for you to choose from? For example, Recruiter.com’s AI online recruiting software offers over 170 million candidate profiles for you to choose from.

2. Streamlining Capabilities

The whole point of investing in one of these software solutions is to ensure that it saves you time. You don’t need to invest in all of the different recruiting tools. It’s better to invest in one or two that will help your workflow.

For example, having an applicant tracking system (ATS) can be a great way to organize all of your candidates to make your workflow more efficient.

An ATS could also be an all-in-one solution, depending on which option you choose. You could control candidates throughout the recruitment process, from sourcing to onboarding.

If you still want to use AI software, make sure that the AI solution can easily integrate into your ATS so that you won’t have to duplicate any efforts.

3. Data Analytics

Data is going to be beneficial for any business, including recruiting. If your recruiting team wants to improve its process and hire the best candidates continuously, they’ll need to track and analyze different metrics. They’ll want to analyze data like the average number of applicants, offer acceptance rates, time to hire, and successful candidates.

When you have this data readily available, you’ll spend less time putting together the data from different sources. This data can also help you improve your process, which will make sure that your business is successful in the long run.

For example, a recruiter might have problems filling one type of position. They can then use the tool to look at the data to see why that might be. They might notice that their interview process is too long or intensive. Or maybe they’re sourcing the wrong types of candidates. Or perhaps they’re offering a salary that is too low.

When analyzing different software, figure out what metrics are essential to your team and then look for solutions that will gather those data and metrics. Also, make sure that a feature will let you export the data in an easy-to-read and understand report.

4. Availability

One of the main problems in the recruiting process is that candidates and recruiters have different timelines. Because of this, you need to have a software solution that is always available. Some solutions are managed through the company, and they may not offer availability all the time.

When you can find a solution that is always available, your team will be able to work continuously whenever they’re most productive. This availability will also allow the recruiters to work at any time from anywhere.

When hiring costs continue to rise, having every second available is very important.

5. Candidate Experience Enhancements

A candidate experience is important because if candidates don’t feel like they were treated well, they could take a job offer from a company that did leave a good first impression. 49% of job seekers said they would turn a job offer down if they had a bad experience during the recruiting process. Having a positive candidate experience can ensure that you improve your recruitment marketing, which could draw in more candidates.

There are many different recruitment solutions, but how will they benefit your screening process? Will it negatively hurt candidates and the candidate experience by default? Does the recruiting solution give each candidate a fair chance? Does it consider any disabilities a candidate might have? Is the solution easy to use?

However, you may also want to find a solution that offers a candidate a personalized experience. When candidates are interviewing with multiple companies, you want to make the candidate feel special and that you care about them. However, it would take too much time for a recruiter to offer a personalized experience to each candidate.

Instead, you can use AI or automation to engage candidates and improve your open, click, and response rates. You’ll have more of a chance of successfully recruiting a candidate when you can do this.

6. Recruitment Candidate Relationship Management (CRM)

If you’re going to be managing a lot of candidates, you’ll need a candidate relationship management (CRM) feature in your software.

Your CRM will help you manage candidates and nurture your relationships with existing candidates to expand your talent pool. When you can do this, you’ll increase your employer branding.

If you want to be successful in recruiting, you’ll need this feature. Most ATS systems should have it, but if you’re choosing an AI solution, you’ll want to find out if they have an integrated CRM or can incorporate it with your existing one.

7. Scalability

This is important for every business, especially for startups that want to grow rapidly. It’s normal for your hiring needs to change throughout the life of your business, and you don’t want to invest in software that will only work for one stage in your company.

You should find a cloud-based solution to expand your storage as your entire hiring process grows quickly. You’ll be able to quickly access it whenever and wherever you want, but you’ll also want a solution that isn’t tied to a physical computer or a server.

As you need to hire more people, you can also use a tool like Recruiter.com’s to expand your searches. For example, you could run only one search for an open position at one point, and then when you need to hire twenty people, you can then return to that same solution and scale it up.

This flexibility will ensure that you retain control of your business and make the most out of your recruiting solutions.

Invest in Recruiting Software Today

84% of business leaders believe that they can use the power of AI to give companies a competitive advantage. This is true for using AI in recruiting as well.

If you feel like you need that competitive advantage in hiring, using recruitment software could answer all of your problems. While the features we mentioned above are essential to look for, ask your recruiting team what recruitment software features they would like.

Recruiting software is not a one-size-fits-all solution, so you need to find software that works for your hiring managers, team, and business at the end of the day. However, if you’re interested in learning more about how Recruiter.com’s AI software can offer you great features, contact us today!


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Alyssa Harmon is the content manager of Recruiter Today.