Procurement Clerks

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Also known as:
Procurement Assistant, Procurement Clerk, Purchasing Assistant, Purchasing Clerk

See all Marketing, Sales and Service Careers.

SNAPSHOT

Compile information and records to draw up purchase orders for procurement of materials and services.

Leadership	HIGH
Critical decision making	HIGH
Level of responsibilities	LOW
Job challenge and pressure to meet deadlines	HIGH
Dealing and handling conflict	LOW

Competition for this position	HIGH
Communication with others	HIGH
Work closely with team members, clients etc.	HIGH
Comfort of the work setting	HIGH
Exposure to extreme environmental conditions	LOW
Exposure to job hazards	LOW
Physical demands	LOW

Daily tasks

Train and supervise subordinates and other staff.

Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.

Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.

Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.

Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.

Review requisition orders to verify accuracy, terminology, and specifications.

Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.

Compare suppliers' bills with bids and purchase orders to verify accuracy.

Calculate costs of orders, and charge or forward invoices to appropriate accounts.

Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.

Respond to customer and supplier inquiries about order status, changes, or cancellations.

MAIN ACTIVITIES

Interacting With Computers	Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Getting Information	Observing, receiving, and otherwise obtaining information from all relevant sources.
Communicating with Supervisors, Peers, or Subordinates	Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Processing Information	Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Performing Administrative Activities	Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Making Decisions and Solving Problems	Analyzing information and evaluating results to choose the best solution and solve problems.

Updating and Using Relevant Knowledge	Keeping up-to-date technically and applying new knowledge to your job.

Establishing and Maintaining Interpersonal Relationships	Developing constructive and cooperative working relationships with others, and maintaining them over time.

AREAS OF KNOWLEDGE

Clerical	Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Customer and Personal Service	Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Administration and Management	Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

English Language	Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Mathematics	Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

Education and Training	Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.

Transportation	Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.

Computers and Electronics	Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

TOP SKILLS

Speaking	Talking to others to convey information effectively.
Reading Comprehension	Understanding written sentences and paragraphs in work related documents.
Active Listening	Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing	Communicating effectively in writing as appropriate for the needs of the audience.

Complex Problem Solving	Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Critical Thinking	Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Judgment and Decision Making	Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Monitoring	Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.