Bookkeeping, accounting, and auditing clerks have different assignments, but they all have the same job - to help keep track of the money a business makes and spends. Bookkeeping clerks help by preparing balance sheets and other documents that summarize an organization's financial position. Accounti ...
ng clerks enter sales and purchasing transaction data, and auditing clerks verify that the figures are accurate and that the calculations are correct.
In small businesses, all of these functions may be performed by one individual - often a part-time employee. At hospitals, corporations, government agencies, and other large organizations, specialization is the rule.A high school diploma is essential. Post high school business school training or junior college coursework may also be desirable. Applicants should also have a strong aptitude for numbers.
To learn more about this occupation, consider volunteering to manage the books for a student group or other extracurricular organization. You'll quickly see how important the person who keeps track of the money really is.
Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
Critical decision making
Level of responsibilities
Job challenge and pressure to meet deadlines
Dealing and handling conflict
Competition for this position
Communication with others
Work closely with team members, clients etc.
Comfort of the work setting
Exposure to extreme environmental conditions
Exposure to job hazards
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Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
Comply with federal, state, and company policies, procedures, and regulations.
Code documents according to company procedures.
Reconcile or note and report discrepancies found in records.
Perform general office duties such as filing, answering telephones, and handling routine correspondence.
Match order forms with invoices, and record the necessary information.
Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
Access computerized financial information to answer general questions as well as those related to specific accounts.
Operate computers programmed with accounting software to record, store, and analyze information.
Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
Observing, receiving, and otherwise obtaining information from all relevant sources.
Interacting With Computers
Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
Organizing, Planning, and Prioritizing Work
Developing specific goals and plans to prioritize, organize, and accomplish your work.
Updating and Using Relevant Knowledge
Keeping up-to-date technically and applying new knowledge to your job.
Communicating with Supervisors, Peers, or Subordinates
Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Identifying Objects, Actions, and Events
Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
AREAS OF KNOWLEDGE
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Economics and Accounting
Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Computers and Electronics
Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Administration and Management
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Personnel and Human Resources
Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
The ability to listen to and understand information and ideas presented through spoken words and sentences.
The ability to read and understand information and ideas presented in writing.
The ability to communicate information and ideas in writing so others will understand.
The ability to choose the right mathematical methods or formulas to solve a problem.
The ability to see details at close range (within a few feet of the observer).
The ability to communicate information and ideas in speaking so others will understand.
The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
The ability to add, subtract, multiply, or divide quickly and correctly.
Understanding written sentences and paragraphs in work related documents.
Talking to others to convey information effectively.
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Communicating effectively in writing as appropriate for the needs of the audience.
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Managing one's own time and the time of others.
Using mathematics to solve problems.
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