Bookkeeping, Accounting, and Auditing Clerks

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Also known as:
Accounts Receivable Assistant, Accounts Receivable Clerk, Auditing Clerk, Bookkeeper, Fixed Capital Clerk, Foreign Exchange Position Clerk, Mortgage Accounting Clerk

ABOUT BOOKKEEPING, ACCOUNTING, OR AUDITING CLERK CAREERS
Video transcript

Bookkeeping, accounting, and auditing clerks have different assignments, but they all have the same job - to help keep track of the money a business makes and spends. Bookkeeping clerks help by preparing balance sheets and other documents that summarize an organization's financial position. Accounting clerks enter sales and purchasing transaction data, and auditing clerks verify that the figures are accurate and that the calculations are correct.

In small businesses, all of these functions may be performed by one individual - often a part-time employee. At hospitals, corporations, government agencies, and other large organizations, specialization is the rule.A high school diploma is essential. Post high school business school training or junior college coursework may also be desirable. Applicants should also have a strong aptitude for numbers.

To learn more about this occupation, consider volunteering to manage the books for a student group or other extracurricular organization. You'll quickly see how important the person who keeps track of the money really is.

SNAPSHOT
Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
Leadership
HIGH
Critical decision making
HIGH
Level of responsibilities
LOW
Job challenge and pressure to meet deadlines
HIGH
Dealing and handling conflict
LOW
Competition for this position
MED
Communication with others
HIGH
Work closely with team members, clients etc.
HIGH
Comfort of the work setting
HIGH
Exposure to extreme environmental conditions
LOW
Exposure to job hazards
LOW
Physical demands
LOW
Daily tasks

Receive, record, and bank cash, checks, and vouchers.

Comply with federal, state, and company policies, procedures, and regulations.

Match order forms with invoices, and record the necessary information.

Perform general office duties, such as filing, answering telephones, and handling routine correspondence.

Operate computers programmed with accounting software to record, store, and analyze information.

Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.

Reconcile or note and report discrepancies found in records.

Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

Access computerized financial information to answer general questions as well as those related to specific accounts.

MAIN ACTIVITIES
Interacting With Computers Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Getting Information Observing, receiving, and otherwise obtaining information from all relevant sources.
Documenting/Recording Information Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
Establishing and Maintaining Interpersonal Relationships Developing constructive and cooperative working relationships with others, and maintaining them over time.
Communicating with Supervisors, Peers, or Subordinates Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
Organizing, Planning, and Prioritizing Work Developing specific goals and plans to prioritize, organize, and accomplish your work.
Identifying Objects, Actions, and Events Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
AREAS OF KNOWLEDGE
Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Mathematics Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Economics and Accounting Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
Computers and Electronics Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Administration and Management Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Education and Training Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
TOP SKILLS
Mathematics Using mathematics to solve problems.
Reading Comprehension Understanding written sentences and paragraphs in work related documents.
Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Speaking Talking to others to convey information effectively.
Writing Communicating effectively in writing as appropriate for the needs of the audience.
Monitoring Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Time Management Managing one's own time and the time of others.