Many people get a lot of satisfaction from their jobs - their work is a source of pride. But work is also a source of income, so payroll and timekeeping clerks are key to the operations of many businesses. They make sure employees are paid what they're due. Some employers require that staff members ...
fill out timesheets, cards, or work charts, to ensure proper payment. Timekeeping clerks distribute and collect these documents - either as hard copies or computer files.
Timekeeping clerks might also be needed at companies that bill clients for work. The timecards are used to help determine how much to charge. Payroll clerks screen timecards for any errors, then they calculate a worker's pay - making sure they hold aside taxes and other deductions for things like insurance and retirement. More and more, payroll clerks use computers to help make deductions and correct inaccuracies. Even so, jobs are expected to be steadily available in the years ahead. The hours are regular, and working conditions are usually comfortable - in well lit, organized offices.
Most clerks have a high school diploma and get training on the job. Good communication skills are helpful, since these professionals interact with workers at all different levels of a company. In fact, people who start in the payroll department often move up to other positions at the company. The accuracy and dedication required to be a good timekeeping and payroll clerk is something employers greatly depend upon.
Compile and record employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions, or prepare paychecks.
Critical decision making
Level of responsibilities
Job challenge and pressure to meet deadlines
Dealing and handling conflict
Competition for this position
Communication with others
Work closely with team members, clients etc.
Comfort of the work setting
Exposure to extreme environmental conditions
Exposure to job hazards
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Keep informed about changes in tax and deduction laws that apply to the payroll process.
Issue and record adjustments to pay related to previous errors or retroactive increases.
Conduct verifications of employment.
Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
Compile employee time, production, and payroll data from time sheets and other records.
Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.
Process paperwork for new employees and enter employee information into the payroll system.
Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
Distribute and collect timecards each pay period.
Keep track of leave time, such as vacation, personal, and sick leave, for employees.
Interacting With Computers
Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Observing, receiving, and otherwise obtaining information from all relevant sources.
Performing Administrative Activities
Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Communicating with Supervisors, Peers, or Subordinates
Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Establishing and Maintaining Interpersonal Relationships
Developing constructive and cooperative working relationships with others, and maintaining them over time.
Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
Updating and Using Relevant Knowledge
Keeping up-to-date technically and applying new knowledge to your job.
Organizing, Planning, and Prioritizing Work
Developing specific goals and plans to prioritize, organize, and accomplish your work.
AREAS OF KNOWLEDGE
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Personnel and Human Resources
Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
Computers and Electronics
Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Administration and Management
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
Economics and Accounting
Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
The ability to listen to and understand information and ideas presented through spoken words and sentences.
The ability to communicate information and ideas in writing so others will understand.
The ability to read and understand information and ideas presented in writing.
The ability to see details at close range (within a few feet of the observer).
The ability to communicate information and ideas in speaking so others will understand.
The ability to identify and understand the speech of another person.
The ability to speak clearly so others can understand you.
The ability to choose the right mathematical methods or formulas to solve a problem.
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Understanding written sentences and paragraphs in work related documents.
Talking to others to convey information effectively.
Managing one's own time and the time of others.
Communicating effectively in writing as appropriate for the needs of the audience.
Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Being aware of others' reactions and understanding why they react as they do.
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