Meeting, Convention, and Event Planners

Recruiter.com helps professionals in meeting, convention, or event planner careers find better opportunities across all specialties and locations.





Also known as:  Certified Meeting Professional, Conference Organizer, Conference Planner, Conference Planning Manager, Conference Services Director, Conference Services Manager, Convention Planner, Convention Services Manager, Corporate Meeting Planner, Event Planner

ABOUT MEETING, CONVENTION, OR EVENT PLANNER CAREERS

VIDEO TRANSCRIPT Expand
Do you love to plan events - from parties to conferences? If you have a head for details and the willingness to cope with a fair amount of stress, you might consider a career as a meeting and convention planner.

Some meeting and convention planners work for organizations that offer event pla ...
nning as a service. They might also be one part of a larger company that handles public relations or image consulting or an agency that handles tourism for a city. Or they might work within a big corporation to plan sales and incentive meetings and training seminars.

Meeting and convention planners also work as freelancers, networking their way to contacts from event to event, charging a commission or a flat fee. The travel business, public relations or communications, and administrative assistant positions are all entry points for this profession.

Some states license certified meeting professionals who pass exams and have gained experience in the field. It's a job that is guaranteed to deliver deadline headaches and last-minute crises. Some events take years to pull together, but like putting on a show in a theater, there is great satisfaction when the challenges are met and the event really clicks.
SNAPSHOT Expand
Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.
Leadership
HIGH
Critical decision making
HIGH
Level of responsibilities
LOW
Job challenge and pressure to meet deadlines
HIGH
Dealing and handling conflict
LOW
Competition for this position
MED
Communication with others
HIGH
Work closely with team members, clients etc.
HIGH
Comfort of the work setting
HIGH
Exposure to extreme environmental conditions
LOW
Exposure to job hazards
LOW
Physical demands
LOW
Want to pursue a career as Meeting, Convention, Or Event Planner? Create a job alert, and get new job listings in your area sent directly to you.
DAILY TASKS Expand
Conduct post-event evaluations to determine how future events could be improved.
Maintain records of event aspects, including financial details.
Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
Inspect event facilities to ensure that they conform to customer requirements.
Plan and develop programs, agendas, budgets, and services according to customer requirements.
Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
Evaluate and select providers of services according to customer requirements.
Confer with staff at a chosen event site to coordinate details.
Review event bills for accuracy, and approve payment.
MAIN ACTIVITIES Expand
Communicating with Supervisors, Peers, or Subordinates Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Communicating with Persons Outside Organization Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Establishing and Maintaining Interpersonal Relationships Developing constructive and cooperative working relationships with others, and maintaining them over time.
Getting Information Observing, receiving, and otherwise obtaining information from all relevant sources.
Interacting With Computers Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Organizing, Planning, and Prioritizing Work Developing specific goals and plans to prioritize, organize, and accomplish your work.
Performing for or Working Directly with the Public Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.
Thinking Creatively Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
AREAS OF KNOWLEDGE Expand
Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Sales and Marketing Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
Administration and Management Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Computers and Electronics Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Communications and Media Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
Public Safety and Security Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
KEY ABILITIES Expand
Oral Expression The ability to communicate information and ideas in speaking so others will understand.
Oral Comprehension The ability to listen to and understand information and ideas presented through spoken words and sentences.
Written Comprehension The ability to read and understand information and ideas presented in writing.
Speech Recognition The ability to identify and understand the speech of another person.
Speech Clarity The ability to speak clearly so others can understand you.
Deductive Reasoning The ability to apply general rules to specific problems to produce answers that make sense.
Written Expression The ability to communicate information and ideas in writing so others will understand.
Problem Sensitivity The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
TOP SKILLS Expand
Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking Talking to others to convey information effectively.
Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Reading Comprehension Understanding written sentences and paragraphs in work related documents.
Time Management Managing one's own time and the time of others.
Social Perceptiveness Being aware of others' reactions and understanding why they react as they do.
Service Orientation Actively looking for ways to help people.
Coordination Adjusting actions in relation to others' actions.
There is a better job out there!
Post your resume to the largest network of recruiters on the planet. START