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Do you love to plan events - from parties to conferences? If you have a head for details and the willingness to cope with a fair amount of stress, you might consider a career as a meeting and convention planner.
Some meeting and convention planners work for organizations that offer event pla ...
nning as a service. They might also be one part of a larger company that handles public relations or image consulting or an agency that handles tourism for a city. Or they might work within a big corporation to plan sales and incentive meetings and training seminars.
Meeting and convention planners also work as freelancers, networking their way to contacts from event to event, charging a commission or a flat fee. The travel business, public relations or communications, and administrative assistant positions are all entry points for this profession.
Some states license certified meeting professionals who pass exams and have gained experience in the field. It's a job that is guaranteed to deliver deadline headaches and last-minute crises. Some events take years to pull together, but like putting on a show in a theater, there is great satisfaction when the challenges are met and the event really clicks.
Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.
Critical decision making
Level of responsibilities
Job challenge and pressure to meet deadlines
Dealing and handling conflict
Competition for this position
Communication with others
Work closely with team members, clients etc.
Comfort of the work setting
Exposure to extreme environmental conditions
Exposure to job hazards
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Conduct post-event evaluations to determine how future events could be improved.
Maintain records of event aspects, including financial details.
Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
Inspect event facilities to ensure that they conform to customer requirements.
Plan and develop programs, agendas, budgets, and services according to customer requirements.
Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
Evaluate and select providers of services according to customer requirements.
Confer with staff at a chosen event site to coordinate details.
Review event bills for accuracy, and approve payment.
Communicating with Supervisors, Peers, or Subordinates
Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Communicating with Persons Outside Organization
Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Establishing and Maintaining Interpersonal Relationships
Developing constructive and cooperative working relationships with others, and maintaining them over time.
Observing, receiving, and otherwise obtaining information from all relevant sources.
Interacting With Computers
Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Organizing, Planning, and Prioritizing Work
Developing specific goals and plans to prioritize, organize, and accomplish your work.
Performing for or Working Directly with the Public
Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.
Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
AREAS OF KNOWLEDGE
Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Sales and Marketing
Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
Administration and Management
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Computers and Electronics
Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Communications and Media
Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
Public Safety and Security
Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
The ability to communicate information and ideas in speaking so others will understand.
The ability to listen to and understand information and ideas presented through spoken words and sentences.
The ability to read and understand information and ideas presented in writing.
The ability to identify and understand the speech of another person.
The ability to speak clearly so others can understand you.
The ability to apply general rules to specific problems to produce answers that make sense.
The ability to communicate information and ideas in writing so others will understand.
The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Talking to others to convey information effectively.
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Understanding written sentences and paragraphs in work related documents.
Managing one's own time and the time of others.
Being aware of others' reactions and understanding why they react as they do.