Whether in big cities or small towns, local municipal governments are at the heart of every community. The people who keep these government offices organized and functioning are municipal clerks. To do this job well, you need to be able to multitask, because municipal clerks wear many hats.
hey do typical office work, like contacting city officials, filing, typing, and data entry. They also maintain the official records for the municipality, so being meticulous and methodical are essential qualities.
Municipal clerks issue the permits for marriage, fishing, hunting, and dog licenses - and they're responsible for collecting the appropriate fees. Dealing with the public takes patience and a pleasant manner, especially when it comes to handling complaints.
This is a good career for someone who wants to work in a structured, steady office environment. Clerks often work normal business hours, but attendance at evening meeting in towns is sometimes required.
You will need a high school diploma and basic computer skills. Plus, you need to be extremely organized. Communities wouldn't function smoothly without local government, and local government could not function smoothly without municipal clerks.
Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
Critical decision making
Level of responsibilities
Job challenge and pressure to meet deadlines
Dealing and handling conflict
Competition for this position
Communication with others
Work closely with team members, clients etc.
Comfort of the work setting
Exposure to extreme environmental conditions
Exposure to job hazards
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Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
Represent municipalities at community events or serve as liaisons on community committees.
Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.
Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
Coordinate or maintain office tracking systems for correspondence or follow-up actions.
Maintain and update documents, such as municipal codes or city charters.
Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.
Maintain fiscal records and accounts.
Research information in the municipal archives upon request of public officials or private citizens.
Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
Performing for or Working Directly with the Public
Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.
Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
Communicating with Supervisors, Peers, or Subordinates
Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Interacting With Computers
Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Communicating with Persons Outside Organization
Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Observing, receiving, and otherwise obtaining information from all relevant sources.
Establishing and Maintaining Interpersonal Relationships
Developing constructive and cooperative working relationships with others, and maintaining them over time.
Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
AREAS OF KNOWLEDGE
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Administration and Management
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Law and Government
Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
Personnel and Human Resources
Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
Economics and Accounting
Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
The ability to communicate information and ideas in speaking so others will understand.
The ability to listen to and understand information and ideas presented through spoken words and sentences.
The ability to read and understand information and ideas presented in writing.
The ability to communicate information and ideas in writing so others will understand.
The ability to see details at close range (within a few feet of the observer).
The ability to identify and understand the speech of another person.
The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
The ability to speak clearly so others can understand you.
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Talking to others to convey information effectively.
Communicating effectively in writing as appropriate for the needs of the audience.
Understanding written sentences and paragraphs in work related documents.
Adjusting actions in relation to others' actions.
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Managing one's own time and the time of others.
Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
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