Postsecondary Education Administrators

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Also known as:
Adult Basic Education Manager, Continuing Education Director, Graduate School Dean, Graduate Studies Dean, Provost, University Administrator, University Dean

ABOUT POSTSECONDARY EDUCATION ADMINISTRATOR CAREERS
Video transcript

Becoming an education administrator is a school beyond high school is an important job that requires extensive experience and expertise. An education administrator may work, for example, at a college, university or adult vocational school. The job is multi-faceted. The administrator oversees such things as student orientation, guidance, housing and discipline. Another area of control is the academic program, ensuring that standards and schedules are being met.

This broad occupational group includes academic deans, provosts, department heads, deans of students, registrars, admission and financial aid directors and many others. An education administrator is someone who usually has worked up through the administrative ranks. Sometimes, a faculty member makes the transition to an administrative role. A love of academic and campus life is a good starting point. You will also need strong organizational skills, and the ability to deal with budgets and to delegate.

Many of these positions require special course work and advanced degrees as well as a state license or certification. This can be a very rewarding career. As each year's graduates head out into the world, you have the satisfaction of knowing you helped pave the way for their future.

SNAPSHOT
Plan, direct, or coordinate student instruction, administration, and services, as well as other research and educational activities, at postsecondary institutions, including universities, colleges, and junior and community colleges.
Leadership
HIGH
Critical decision making
HIGH
Level of responsibilities
HIGH
Job challenge and pressure to meet deadlines
HIGH
Dealing and handling conflict
LOW
Competition for this position
HIGH
Communication with others
HIGH
Work closely with team members, clients etc.
HIGH
Comfort of the work setting
HIGH
Exposure to extreme environmental conditions
LOW
Exposure to job hazards
LOW
Physical demands
LOW
Daily tasks

Recruit, hire, train, and terminate departmental personnel.

Establish operational policies and procedures and make any necessary modifications, based on analysis of operations, demographics, and other research information.

Prepare reports on academic or institutional data.

Represent institutions at community and campus events, in meetings with other institution personnel, and during accreditation processes.

Plan, administer, and control budgets, maintain financial records, and produce financial reports.

Provide assistance to faculty and staff in duties such as teaching classes, conducting orientation programs, issuing transcripts, and scheduling events.

Promote the university by participating in community, state, and national events or meetings, and by developing partnerships with industry and secondary education institutions.

Design or use assessments to monitor student learning outcomes.

Direct, coordinate, and evaluate the activities of personnel, including support staff engaged in administering academic institutions, departments, or alumni organizations.

Participate in faculty and college committee activities.

Advise students on issues such as course selection, progress toward graduation, and career decisions.

MAIN ACTIVITIES
Making Decisions and Solving Problems Analyzing information and evaluating results to choose the best solution and solve problems.
Establishing and Maintaining Interpersonal Relationships Developing constructive and cooperative working relationships with others, and maintaining them over time.
Getting Information Observing, receiving, and otherwise obtaining information from all relevant sources.
Communicating with Supervisors, Peers, or Subordinates Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Organizing, Planning, and Prioritizing Work Developing specific goals and plans to prioritize, organize, and accomplish your work.
Evaluating Information to Determine Compliance with Standards Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Identifying Objects, Actions, and Events Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
Thinking Creatively Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
AREAS OF KNOWLEDGE
English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Administration and Management Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Education and Training Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Personnel and Human Resources Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Computers and Electronics Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Communications and Media Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
TOP SKILLS
Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Reading Comprehension Understanding written sentences and paragraphs in work related documents.
Monitoring Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Instructing Teaching others how to do something.
Time Management Managing one's own time and the time of others.
Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Writing Communicating effectively in writing as appropriate for the needs of the audience.
Speaking Talking to others to convey information effectively.